> ## Documentation Index
> Fetch the complete documentation index at: https://help.mercury360.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Compose Email

> Send stage-based emails to one or more candidates, linked to a job and their hiring stage.

Use **Compose Email** to send structured hiring communication to candidates based on their **job** and **current stage** in the pipeline. This is best for stage-based messaging and consistent outreach across multiple candidates.

<Info>
  Emails sent from here are linked to candidates and their hiring stage, helping you track communication history in context.
</Info>

## When to use this

Use this when:

* You need to contact multiple candidates at once
* You want to send stage-based communication (for example, interview instructions)
* You want consistent messaging using templates

<Warning>
  Do not use Compose Email for one-off or unrelated emails. It’s designed for structured hiring communication.
</Warning>

## Start composing

<Steps>
  <Step>
    Go to **Emails**.
  </Step>

  <Step>
    Click **Compose Email**.
  </Step>

  <Step>
    Follow the guided step-by-step flow.
  </Step>
</Steps>

<Frame>
  <img src="https://mintcdn.com/mercury360/qr2js97eRq-NTgcK/images/Compose-Email-1.png?fit=max&auto=format&n=qr2js97eRq-NTgcK&q=85&s=0584ea1e120313d7c9d53c621c1c91aa" alt="Compose Email 1" width="1189" height="188" data-path="images/Compose-Email-1.png" />
</Frame>

## Step 1: Select a job

Choose one or more jobs. This defines which candidates are available.

<Warning>
  If you select the wrong job, your stage and candidate selection will be incorrect.
</Warning>

<Frame>
  <img src="https://mintcdn.com/mercury360/qr2js97eRq-NTgcK/images/Compose-Email--2.png?fit=max&auto=format&n=qr2js97eRq-NTgcK&q=85&s=40807006a9571d9780ff2ee82d9ad6e9" alt="Compose Email 2" width="866" height="368" data-path="images/Compose-Email--2.png" />
</Frame>

## Step 2: Select a stage

Choose one or more stages to filter candidates by their pipeline stage:

* Applied
* Phone screen
* Interview
* Assessment
* Document verification
* Offered
* Hired
* Disqualified

<Frame>
  <img src="https://mintcdn.com/mercury360/qr2js97eRq-NTgcK/images/Compose-Email-3.png?fit=max&auto=format&n=qr2js97eRq-NTgcK&q=85&s=76fa9a8102a9162b69c9a4ec524f7baa" alt="Compose Email 3" width="848" height="396" data-path="images/Compose-Email-3.png" />
</Frame>

## Step 3: Select candidates

Choose the candidates you want to email. You can select multiple candidates.

<Warning>
  The same email will be sent to all selected candidates. Review your selection carefully.
</Warning>

## Step 4: Review selection

Before writing the email, confirm:

* Selected jobs
* Selected stages
* Selected candidates

Check this carefully before moving forward.

## Step 5: Write the email

Fill in:

* **CC**
* **Template** (optional)
* **Subject**
* **Message**
* **Attachments** (optional, max **5 MB**)

<Tip>
  Templates help maintain consistent messaging across stages—review and adjust content before sending.
</Tip>

## Step 6: Send the email

<Steps>
  <Step>
    Click **Compose Email** to send.
  </Step>
</Steps>

The email is sent to all selected candidates.

<Frame>
  <img src="https://mintcdn.com/mercury360/qr2js97eRq-NTgcK/images/Compose-Email-4.png?fit=max&auto=format&n=qr2js97eRq-NTgcK&q=85&s=86fd41e7f211c747afa2f1daaaf64bb1" alt="Compose Email 4" width="873" height="782" data-path="images/Compose-Email-4.png" />
</Frame>

## What to watch for

Common mistakes to avoid:

* Wrong candidates selected
* Wrong stage selected
* Sending a bulk email without review
* Unclear or incorrect messaging

## What this is not for

Do not use Compose Email for:

* Internal team communication
* Personal emails
* One-to-one casual messaging

<Info>
  Compose Email is intended for structured hiring communication linked to jobs and candidates.
</Info>